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Mayor Segarra Statement on Purchasing Cards (P Cards)

(April 11, 2013) – Today, Mayor Pedro E. Segarra released the following statement regarding usage of purchasing cards by the City of Hartford:

“Purchasing cards or P-Cards were implemented in April of 2004. As a way to increase transparency, better monitor and audit expenditures, and save the City money my administration adopted a new policy in July of 2012 that included a decrease in spending limits and the use of merchant category codes customized for each department. The new policy took 6 months to develop and was reviewed and approved by the Internal Audit Department. The Council recently requested an internal audit of their usage and I fully support it. Once it's complete, it will be shared with the public and media.

In the meantime, there are some critical points that people should be aware of:

  • Of the 1,500 City employees, 185 have P Cards, including members of the Board of Education, elected officials, Hartford Public Library and certain public safety staff.
  • Every expense is documented and reviewed by pre-audit. Transactions are strictly monitored including compliance in number of transactions permitted per month and using approved vendors.
  • The usage or expenditures fall within the adopted budget approved by Council. To date almost all departments have spent 70% of their budget; exactly where we should be with 4 months remaining in the fiscal year. Monthly financial reports can be viewed here.
  • All P Card users do not have the same privileges or limits; the average limit is $3,000 per month and average expenditures are between $800 -$1,200. All standards and procedures for P Cards can be viewed here. Each employee who receives a P-Card is required to sign the document verifying that they understand the use, guidelines and regulations.
  • P Cards have saved the City money by eliminating the $7 fee to cut each check and by providing cash back savings; approximately $105,000 annually.

Recent reports surfaced questioning charges made by employees. If the internal audit proves that there is unauthorized spending, disciplinary actions will be taken including personal reimbursement or, in severe circumstances, termination.”


For Immediate Release: April 11, 2013
Contact: Maribel La Luz
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p. 860-539-5485

HARTFORD CITY HALL ADDRESS: 550 Main Street, Hartford, CT 06103 PHONE: (860)757-9311 HOURS: 8AM - 5PM