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Mission Statement - The mission of the Procurement Division is to contract for supplies, materials, equipment and services that City departments, including the Hartford Public Schools, need to carry out their daily activities.
Procurement Stats:
Procurement Services has a staff of four and is
responsible for issuing over two hundred million
dollars in contracts each year. Recent
spending activity is as follows:
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Total Purchasing Volume FY: |
2007 |
2008 |
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Total Value of Orders Issued |
$225,491,381 |
$206,344,439 |
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Total number Orders Issued |
6675 |
6299 |
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Small and Minority Business Goals |
|
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SBE/MBE Program Dollars* |
$100,255,143 |
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Dollars Spent with SBEs |
$7,933,944 |
$13,795,065 |
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Dollars spent with MBEs |
$7,143,591 |
$10,346,880 |
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|
|
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Local Purchasing |
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Dollars to Hartford Vendors |
$82,747,304 |
$79,084,174 |
*SBE/MBE program dollars exclude spend on items such
as pass through grants, student transportation,
instructional materials and software.
Disadvantaged Business Outreach:
In 2008 Procurement Services, in conjunction with
the
Connecticut Procurement Technical Assistance Program
(PTAP), initiated a series of
educational workshops focused on small businesses
interested in learning how to do business with State
and local government. Notice of these three
hour workshops will be posted in the right column of
this web page. Email notification can be setup
by registering with
PTAP.
Procurement Planning:
Upcoming bid activity can be found on the City's
Procurement Calendar (ProCal). The
ProCal
is accessible from the left side tool bar.
This tool provides a portal for vendors and other
interested parties to view upcoming procurement
activity. Vendors are better able to plan their time
around upcoming business opportunities. Additionally
this alleviates the need for Procurement staff to
handle phone inquiries on the status of a contract
and next bid. The ProCal also identifies
purchases that are targeted to the small and
minority business community, facilitating the
attainment of City’s social goals.
Emergency Preparedness:
The
City's Procurement Services Division is a thought
leader and innovator in the area of emergency
preparedness. It's Procurement Manager has led
an international effort to network procurement
organizations together in preparation for and
response to disasters effecting entire regions.
This program is called PREP (Procurement Response
and Emergency Preparedness) and is sponsored by the
National Institute of Government Purchasing
(NIGP). 
E-Procurement:
In 2004 Procurement Services was the first of its
type of organization in the Northeast to implement a
complete e-Procurement management tool.
E-Procurement enables the City to garner the
advantages of a centralized procurement system in a
decentralized environment. Efficiency gains
have enabled the department to maintain services
with reduced staffing.
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